PWLs are determined by the employee’s assigned manager in Workday, in consultation with University Human Resources, and considers numerous factors, including:
PWLs are not subject to review or appeal by the employee.
Job duties of the position cannot be performed remotely and are required to be performed on-site at all times throughout the year.
Job duties can be performed for part of the regular workweek or month, on a regular basis, from an alternative work location, throughout the course of a year. As a minimum threshold, an employee must work 20% of their work time on-site (on average 1 on-site work-day a week or 4 on-site workdays a month) throughout the course of the year.
All job duties of the position are performed remotely in a non-Brown University work location (e.g., employee’s residence) without disruption to business operations.
A position may be assigned more than one PWL (i.e., hybrid and remote) based upon position responsibilities and operational needs of the unit, but an employee can only select one AWA when completing their AWA agreement in Workday. For remote PWLs, see Registered AWA States for permitted locations.
The multi-state initiative supports Brown University employees working in states in which the University is registered to conduct business. This also allows for additional remote work state locations.
In support of this initiative, we ask that employees ensure their home/local and work addresses are accurate in Workday.
As the University continues to register in additional states, there is an even greater need to ensure your home address is listed correctly in Workday throughout the year. You can view/change your home address directly in Workday by using the "Personal Information" app on your landing page.
Employees must also review and attest to their work locations:
More information on payroll withholdings
Employees who do not update their home/local addresses and do not operationally comply with Brown’s multi-state process will be solely responsible for any personal tax implications.
Brown is currently fully registered for payroll/to conduct business in Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, and Washington, D.C. If your home address is in any of these states, there is no change to your taxation.
Registering to perform business and process payroll in additional states provides Brown with the ability to pay and administer employees in accordance to state regulations in additional states and remit taxes to these individual states through our payroll process.
Brown continues to evaluate registrations in additional states as the need arises. A regular assessment will be performed to determine if additional states are necessary for registration based on the risk and cost-benefit analysis for registration and administration. Registration in additional states can take several months to complete and require additional resources for administration.
The U.S. Department of Labor (DOL), as well as each individual state, administer and enforce laws that include, but are not limited to: Wages and Hours; Workplace Safety and Health; Family and Medical Leave Act.
Questions about state registration, state payroll withholdings and taxation can be directed to payroll@brown.edu.
Please note that we are unable to offer tax advice or information asked about the forms as we are not trained in income tax preparation. We strongly encourage employees to speak with a tax professional.