As a Brown employee, you belong to a community that fosters innovation, diversity and inclusion. And as you begin a career journey at Brown, we offer information, resources and tools for getting started before your first day and during your early months as a Brown employee. This timeline will keep you on track to ensure your smooth transition.
University Human Resources
New Hires
Welcome to Brown: we are glad you are joining us! Together, we can cultivate a collaborative and thriving community of exceptional talent.
New Hires
Welcome to Brown: we are glad you are joining us! Together, we can cultivate a collaborative and thriving community of exceptional talent.
BEGIN… Your career journey at Brown
Before Your First Day
Workday is the system of record for UHR and payroll at Brown, and you will use it to start the onboarding process. Upon acceptance of your offer letter, you will be prompted to enter personal information into Workday. The data you enter will generate your Brown ID #, and within one business day, an “onboarding process” will initiate in Workday.
You will need to “activate” your new Brown ID #.
Activate your account
The Benefits Orientation will help you understand and navigate the range of benefits available to you at Brown. You will learn about health insurance, retirement savings, flexible spending, wellness and more.
View the Benefits Orientation See a list of vendors for benefits programs
Questions? Email Benefits_Office@brown.edu.
On Your First Day of Work
All new hires are required to complete an I-9. (The Federal Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States.) You have two options:
- Visit the HR Service Center (HRSC) in person.
- Schedule an appointment at the HRSC to complete the I-9 remotely.
For both options, you will need to show your I-9 documentation when completing the I-9 form.
During Your First Week of Work
You will receive an email message that includes the date, time and Zoom link for Brown’s New Hire Orientation program. During this session, you will receive pertinent information about benefits enrollment and using Workday.
Compliance with Title IX and other laws developed to promote gender equity is a key component of Brown’s efforts to ensure a diverse and inclusive environment.
You must complete the Title IX Training in your first week of employment.
Within Your First Month at Brown
You have 31 calendar days from your date of hire to submit your benefit election and provide dependent documentation. Benefits begin on the 1st of the month following your date of hire – unless hired on the 1st of a month. Once you complete your enrollment online, enrollment information is sent to vendors on weekly files. Timing is key!
Go to Workday
More Info For Getting Started
Payroll
Non-exempt employees are paid weekly, bi-weekly, and exempt employees are paid monthly. Payroll Services handles the processing and payment of all Brown employee payrolls. Some transactions related to your paycheck are completed in Workday including entering time worked and setting up direct deposit.
Complete payroll-related transactions in Workday Visit the Payroll Services website
Probationary Period and Professional Development Planning
All new hires complete a probationary period of 90 days. Your manager will review your probationary appraisal with you before the probationary period expires.
Over the first three months, you and your manager will also set goals, including identifying opportunities available in Brown’s Learning, Development and Engagement programs.
If you are relocating, we encourage you to use Brown’s preferred moving provider.
Use our campus maps to get around.
Brown’s Transportation Office manages access to employee parking lots.
Take the bus! Brown’s University Shuttle (B.U.S.) is a service for faculty and staff with a Brown ID. Shuttle routes and schedule can be found on the Brown Transportation website.
Get support for software, email and more from the Office of Information Technology. Visit the OIT website for help.
And Onward
You won’t be new for long. Already, we invite you to take advantage of all Brown has to offer. The For Current Employees page includes Bear Bargains Deals, Wellness Programs, the University Holiday Schedule and more.