University Human Resources
Resources for Supervisors of Student Employees
Recruiting, hiring and managing student workers
Student Job Requisitions
Create a New Requisition
Refer to these Workday Learning Job Aids for assistance:
Note: All student jobs must be posted for a minimum of 5 business days.
Access a Requisition
To give someone in your department access to a student requisition in Workday to view applicants, email the requisition number and the name of the individual(s) who needs access to Student_Employment@brown.edu. Student Employment can assign the Requisition Viewer role for the specific requisition.
Close a Requisition
Email Student_Employment@brown.edu with the requisition number(s) and request to close the requisition. All active candidates who were not selected must be dispositioned (declined) from the requisition prior to close.
Student Hiring/Onboarding Logistics
You will receive a notification in Workday once the student job has been approved. The student will also show under the Members tab on your student worker organization page.
I-9 Form Completion
Utilize the Student I-9 Verification report in Workday to ensure the form has been completed. This report can be found in the Student Recruitment app on your Workday home page.
Unpost a Student Job
Email Student_Employment@brown.edu when your job(s) can be unposted. It is important to include the requisition number(s).
Hours and Pay
Change/Update the Hourly Pay Rate for a Student Employee
Submit "Request Compensation Change" to change an hourly pay rate. The job aid for Request Compensation Change can be found in Workday Learning under Student Worker Management.
Submission of Weekly Hours
If the Payroll deadline has passed, the department will need to submit an underpayment request in Workday. To help prevent this from happening, departments should run the time reports found in the Student Recruitment app to monitor student hours.
End Dates
End a Student Job
Submit End Additional Job to end the student job and remove the student from your student worker organization. The job aid for End Additional Job can be found in Workday Learning under Student Worker Management.
Extend the End Date
Submit Edit Job to extend the end employment date. The job aid for the Edit Job process can be found in Workday Learning under Student Worker Management.
Termination Policies
Voluntary Employment Termination Involuntary Employment Termination