A management plan is required in the following situations, and submission of the form in Workday serves as the staff member’s electronic signature.:

• Familial relationships: When a family relationship creates a conflict, the plan must clearly outline how the individual with greater authority or seniority will avoid participating in, influencing or making decisions about the employment or engagement of the other individual.
• Outside employment, financial interests or public service: The plan must ensure that:
  • The staff member’s role at Brown is not used to support outside interests
  • University responsibilities remain the staff member’s primary obligation
  • Brown resources (including systems, equipment and supplies) are not used for outside activities
• Service in elected political office: A Political Activities Management Plan must be completed to address any related conflicts.

The length and level of detail will vary depending on the nature of the conflict. At a minimum, each plan should describe the measures in place to mitigate risk and protect the University’s interests.

Management plans should include:

1. Staff member’s name, title and department
2. Supervisor’s name and title
3. A summary of the staff member’s primary duties at Brown
4. Details of the external relationship or interest, including:
   • Name of the individual, business or organization
   • Nature of the relationship
   • Relevant dates, hours or level of involvement
   • Relationship to Brown (e.g., vendor, consultant, donor, student, parent, employee, business partner or investment interest)
5. Description of the conflict, including:
   • Whether it is actual, potential or perceived
   • How the situation could create risk for the University
   • Examples of how decisions or actions could favor the outside interest
6. Mitigation measures, including:
   • Specific management or operational controls in place
   • Steps taken to prevent bias or undue influence
   • How the University’s interests will be protected