University Human Resources

Child Care Subsidy for Medical Students and Postdoctoral Fellows

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Child Care Subsidy for Medical Students and Postdoctoral Fellows

Calendar year 2024 applications will open on September 18, 2023. Eligible medical students and postdoctoral fellows should complete and submit a child care subsidy application and supporting documentation by October 20, 2023. Completed applications should be emailed to childcare@brown.edu (please send securely via Virtru).

Applications received after the deadline will only be accepted if funds have not been exhausted. Employees who meet eligibility criteria and apply for an award after the October deadline, either before December 31, 2023 or within the next calendar year (January-December 2024), can apply for the subsidy once their child is enrolled in child care. Depending on when the application is received, awards may be prorated.

Eligibility

You are eligible if you meet the following criteria:

  • You are a medical student enrolled in a degree program at least half-time or a postdoctoral fellow with a 67%-100% FTE appointment.
  • You are unmarried or, have a spouse who is:
    1. Employed at least part-time,
    2. A full-time student,
    3. Considered legally disabled, or
    4. Unemployed but actively seeking employment. Your spouse must have legal work authorization to work in the United States. If applicable or in some circumstances, a work visa is required and must be attached as documentation.
  • You have a total household adjusted gross income of less than or equal to $100,000 per year as shown on your previous year’s 1040.
  • You have a child between the ages of 0 to 6 who is your legal dependent (as defined by IRS regulations), and for whom you are financially responsible in the upcoming year.

Application Components

  • Completed 2024 application form 
  • Supporting documents
    • The first two pages of your IRS form 1040 from 2022 and the first two pages of form 1040 for your spouse, if filed separately. 
    • A copy of a birth certificate or certificate of adoption for the child(ren) receiving the subsidy.
    • Work visa, if applicable, for a spouse who is unemployed but actively seeking employment.

Disbursement

Medical students and postdoctoral fellows who are approved for a child care subsidy award will receive funds as a taxable check in January and September 2024.

Contact University Human Resources at childcare@brown.edu with questions.

Frequently Asked Questions

Yes, but the amount you might receive may vary each year.

This chart is based on the financial impact that child care costs place on different income groups:

Adjusted Gross IncomePotential Maximum Yearly Subsidy Per Household
Up to $34,999$4,000
$35,00-$59,999$2,500
$60,000-$75,000$1,500
$75,001-$100,000$1,000

No, awards will be issued directly to medical students and postdoctoral fellows.

You will receive a taxable check in January and September.

Taxes will be withheld from your check and reported on your W-2.

Any balance you have left in award money that was received must be paid back to Brown University.